2013 May

MQHR Parish Pastoral Council Minutes May 21, 2013

PPC Members in attendance Fr. Dan Noll, Fr. Jeffery Estacio, Walter Leachman, Steve McCauley, Phil Heink, Karen Morgison, Vincente Munoz, Norma Flores, Kevin Lamping, Brian Carlson, Cora Mudd, John Mitchell and Ginger Fraser.

Other Attendees Kate Giuliani, Representative of the School Board.

Absent Deacon Bill Rood, Omar Mendoza, Jesus Romero, Carol Lee and Mary Grace Allen.

The meeting started at 7:05 pm. Opening prayer and sung petitions were made by Fr. Dan and the PPC Members.

New Composition of PPC/Executive Committee

Father Dan and the PPC acknowledged the resignation of Bill Drane from the PPC and Executive Committee. The PPC Bylaws were reviewed and given the need to fill the Chair position quickly, all agreed that an appointment to the PPC/Executive Committee was the best option. Fr. Dan recommended for the PPC’s consideration Ginger Fraser to fill the open position on the PPC. All noted Ginger’s previous experience as Recorder on the PPC; and a consensus was reached to appoint Ginger Fraser to the PPC to complete the term of Bill Drane which expires in 2013.

Father Dan and the PPC acknowledged that Bill Drane provided several years of dedicated service to the PPC, and thus the parish, and that his service and dedication was greatly appreciated. It was the consensus of the PPC that the Recorder will communicate such appreciation to Bill Drane on behalf of the PPC.

Task Force for Development

Steve McCauley reported that the Task Force is composed of Rob Twist, Cheryl Gatzmer, Michelle Burger, Dan Bork and Steve McCauley. The Development Task Force has met three times and is reviewing ideas, including but not limited to: reinstating bingo, bringing in outside fundraising firms, and several other options to create and implement a plan to secure funding from parish and/or outside sources to:

a) Make principal and interest payments on ELC and Priests’ house; and

b) Meet obligations to the Diocese for the One in Faith and Mission Campaign.

The Task Force is meeting again on May 22, is open to ideas and is currently in the process of considering different means to secure additional funding.

ELC Usage/Rental Policies

Fr. Dan considered the PPC input and selected an “experimental” best pricing structure to make the facilities available to the parishioners without incurring additional expenses. Father Jeffery and Walter reported that up to three events will be offered on the following rental terms:

$50 per hour (down from $75/hour), with one free hour for event set up;

$20 per hour for a monitor;

$200 refundable damage deposit;

$75 cleaning fee if renters elect not to clean themselves; and

$95 insurance fee, unless renter has available at least a $1 Million policy that names the Diocese as an additional insured.

Two events have already been scheduled. After these “experimental” events, the revenue and costs will be reevaluated and presented to the PPC for further discussion. It was the consensus that it is not the goal to make money providing facilities for parties and events; however the parish should not subsidize them either.

2013 Objective Selection

Discussion was held on the best process for reviewing and selecting objectives for the upcoming year to take steps towards achieving our long-term goals. A consensus was reached that a meeting must be devoted to this task and that all members must review their Revisioning the PPC workbook and come prepared to vet and recommend objectives to Father Dan.

Updates

Diversity Committee: Fr. Dan reported that the Diversity Committee is composed of four or five members but that no one has yet stepped up to chair the committee.

Priest Change: Fr. Dan noted that effective July 1, 2013, that Father Jeff will be leaving MQHR and that Father Irach will be replacing him. The PPC acknowledged that Father Dan will be dearly missed but wished him the best on his new assignment in Somerset, Kentucky.

Minutes of April 23 PPC Meeting

On motion made, the April 23, 2013 Minutes were approved without modification or dissent.

Next PPC Meeting

The PPC will meet on Wednesday, June 12, 2013. The first half of the meeting will be devoted to vetting and picking objectives for the upcoming year. Then Fr. Dan will join us and we will recommend those objectives to him.

Closing prayer and adjournment.

The meeting was adjourned at about 8:30 pm after the closing prayer led by Father Dan.

Minuetes of Executive Committee

The Executive Committee of the PPC met immediately after the PPC to discuss the new composition of the Executive Committee. It was the consensus of the Committee that Karen Morgison would serve as the PPC Chair and that Ginger Fraser would serve as Vice Chair. The remaining Executive Committee positions were unchanged.

Discussion was held as to how to facilitate the objective selection process to help ensure a successful June meeting. The Executive Committee members agreed to review the parish goals and create at least one objective for each. Those objectives will be emailed among the Executive Committee and discussed, perhaps at another meeting of the Executive Committee prior to the June 12 PPC meeting. The Executive Committee will then have a list of proposed objectives for discussion and further consideration by the PPC. Those proposed objectives will be forwarded to the PPC with the June meeting agenda with an invitation to consider and add to the proposed objectives.

The Executive Committee meeting adjourned at about 9:00 pm.

last updated 08/24/2013 jm